Tailored Features and Integrations for the Healthcare Industry
Transform patient scheduling and streamline office processes with our healthcare-specific solution.
Trusted by healthcare Practitioners
SPEND LESS TIME SCHEDULING AND MORE TIME WITH YOUR PATIENTS.
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Fully HIPAA Compliant Patient Scheduling
TimeTap is the leading fully HIPAA compliant patient scheduling solution, ensuring the security of your patients' data.
TimeTap adheres to GDPR, SOC-2, and 508 compliance standards, meeting the highest data protection and accessibility requirements.
Our web-based scheduler is fully compliant out-of-the-box—no extra setup required.
Seamless EHR System Integrations
Integrating with your EHR system streamlines administrative tasks, saving you time and effort. Our first full integration is with Revolution EHR, and we’re actively working to expand our list. Let us know which systems you use so we can prioritize them! In the meantime, our built-in API effortlessly connects to your existing systems, reducing data management headaches.
Better Scheduling. Better Care.
Our newest feature, Team Scheduling, is designed for medical offices to provide continuous patient care. Patients can book appointments with multiple care team members in one go.
For example: If a patient is transitioning from an ankle injury to rehabilitation, they can schedule back-to-back visits with a nurse for intake, a GP for final evaluation, and a physical therapist to kickstart rehab—all in one session.
Enhance your practice with Team Scheduling and our full suite of features that automate processes and elevate the patient experience. Make communication simple, and let patients book appointments at their convenience.
Purpose Built Patient Scheduling Features
Paperless Check-in Process
Create custom online forms to be completed when scheduling the appointment or before they arrive.
Screening Questions
Set up screening questions to prevent unqualified bookings until certain requirements are met.
Two-way Calendar sync
Our tool syncs your work calendar with the TimeTap scheduler, automatically updating availability so you never have to adjust it manually.
Automated email & text messaging
Set up automated emails or text messages for appointment follow up, next steps or annual appointment reminders.
API & Integrations
Connect your TimeTap account to any third-party software to easily query customer information, invoices, billing or other data.
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Frequently Asked Questions
Is TimeTap HIPAA compliant?
Yes. TimeTap is fully HIPAA compliant, ensuring that all patient data is securely stored and transmitted in accordance with federal healthcare privacy laws.
Can patients book appointments online through my website or patient portal?
Absolutely. You can embed a scheduling widget on your website or link from your patient portal so patients can easily book appointments 24/7 without needing to call your office.
Can I offer different appointment types for different services or providers?
Yes. TimeTap allows you to set up a variety of appointment types—such as new patient intake, follow-up visits, telehealth consultations, or specialty care—customized by provider or location.
Does TimeTap support telehealth appointments?
Yes. TimeTap supports telehealth appointments through Virtual Appointment Locations, and seamless EHR/EMR integrations.
Can I manage availability for multiple providers or locations?
Definitely. TimeTap supports multi-provider and multi-location scheduling, allowing you to manage calendars across your practice, clinic, or healthcare system with ease.
Are appointment reminders and confirmations included?
Yes. TimeTap sends customizable email and SMS confirmations and reminders, helping reduce no-shows and keep patients informed about their appointments.
Can I control how far in advance or how close to the appointment time patients can book?
Yes. TimeTap gives you full control over booking windows, so you can set rules for how far in advance or how last-minute patients can schedule or cancel appointments—ensuring your calendar stays manageable.
Can I collect intake forms or documentation before a patient visit?
Yes. TimeTap allows you to gather intake forms, insurance details, or consent documents during the booking process—streamlining workflows and reducing time at check-in.
Is TimeTap easy for both staff and patients to use?
Yes. TimeTap is designed for simplicity and ease of use. Patients can schedule in just a few clicks, and your staff can manage calendars, availability, and communication from a central dashboard.
Can I generate reports on appointments and patient scheduling trends?
Yes. TimeTap includes built-in reporting tools to help you track appointments, provider utilization, and patient engagement—valuable for practice management and planning. Reports can also be automated and scheduled to give you the data you need, when you need it.